As organisation is my middle name it’s natural for me to be super prepared for any situation. No matter how well your planning skills are something completely out of your control ALWAYS happens. This is part of my role as a Wedding Planner / Coordinator, I’m there to snuff out the fires before they get out of control, I get my super problem-solving skills on and get it done so that people are none the wiser.

Hence my Wedding Day Emergency Kit. This small suitcase is taken with me to any event I do to #1 hold my crap and #2 defuse any unexpected situations that may arise. No matter how big or small the problem is generally the answer always lies in my Mary Poppins bag of tricks.

So lets go on a little walk through of what exactly I like to have on hand for my events.


The inside pocket is where I like to keep the items that get used the most for quick and easy access.

Generally, all of these items get shoved into my apron pockets so if any needs something it’s generally here instead of me running to and from my bag of tricks every 2 seconds.

So Inside Pocket contains:

  • My Olive Rose Weddings Apron
  • Tissues
  • Pen
  • Mints
  • Deodorant
  • Business cards (People always ask at the most random times haha)
  • Lighter (Gotta keep those candles burning)

Now if you haven’t discovered packing cubes, then my friend you are missing out on extra space and just organisation sanity. These cubes may not seem like they would do much BUT they have magical powers where as if I didn’t have them I wouldn’t be able to zip the suitcase up. Thanks to my 3 packing cubes everything fits. Don’t ask me how they just do. Go get some! I bought 9 on ebay for $20 and I only needed 3. Winning!!!

So let’s discuss the cubes. I have 3 cubes with 3 categories.

  1. General event supplies that get used all the time
  2. Personal use items / products and first aid
  3. Cleaning and Miscellaneous


These are all my items that I pretty much use at every event. All packed together nicely so that it couldn’t be easier for me to just grab the cube and go.

  • 4 Extra lighters (You never know when you’ll have extra helping hands or that you just simply run out)
  • Extra long matches (For those times that all your lighters have ran out haha)
  • Pens
  • Sticky tape
  • Post it notes
  • Sewing kit
  • Twine
  • Super Glue
  • Measuring tape
  • Velcro
  • Emergency Poncho
  • Scissors
  • Blu Tac
  • Permanent markers
  • Bottle opener
  • USB
  • Zip ties
  • Florist shears
  • Torch


These are items that may not get used at every event but you would be mad not that have them on hand. You just never know!!!

  • More tissues
  • First Aid Kit
  • Panadol
  • Hay fever tablets
  • Lint roller
  • Sunscreen
  • Insect repellent
  • Grooming kit
  • Feminine hygiene products
  • Shampoo and conditioner
  • Soap
  • Nail polish remover
  • Floss
  • Mouth wash
  • Hand sanitiser
  • Compact mirror
  • Comb
  • Moisturiser


These items are for tidying up before and during the event as well as a couple of random things. 😉

  • Squeegee (For those rainy days)
  • Garbage bags
  • Zip lock bags
  • Gloves
  • Multi purpose wipes
  • Chux cloths
  • Glass cleaner
  • Air freshener
  • Facial wipes
  • Another emergency poncho
  • Rubber bands
  • Batteries
  • More matches
  • Safety pins
  • Hair ties / bobby pins
  • Cotton balls
  • Earring stud backings
  • Fashion tape

And now when you think nothing else could possibly fit in this tiny suitcase … under all of that is a 10m extension cord.

All of the items above are necessary for being prepared for anything. They may not all get used but every event is different, and you just don’t know what the day will throw at you. Most if not all Planners / Coordinators will have some sort of Emergency Kit like this so before you go crazy and go all out purchasing your own just check with them what they have. You might as well utilise their organisational skills. 😉

If you would like to see more click the link below to watch the video of me going through my bag.

Happy planning, Janette xx

Written by Janette Newell I Olive Rose Weddings & Events

I help couples plan, organise & create the wedding of their dreams. Feel free to look around my website, & keep an eye out for my FREE downloadable checklists. 


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